Chapter IV Letter_ctexchapter第章

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Chapter IV

Letter Introduction Personal letters Busine letters

Letters of Congratulations

Letters of Thanks Letters of Apologies Letters of Invitation Letters of Consolation Letters of Complaint

Letters of Recommendation Letters of Certification Format of a Formal Letter Heading Inside addre Salutation

The Body of the Letter Complimentary Closure Signature Heading

1)

全名

单位名称

门牌号码，街道名称

城市/州名/邮政编码

国名全称 Mr.George B.Shelby Richard D.Irwin, Inc.Homewood, Illinois 60430 U.S.A.2)日期的写法:March 21, 1995 或写成 21/3/95 Letters of Congratulations

kind and natural not be too exaggerating and repeating Dear John,I remember that tomorrow is your birthday and I must send you my greetings and a small gift---a white toy pig.It is just like you: snow-white, fat and short.I hope you will like it.Dear John, you have always been so kind to me and I will never forget what you have done for me during these years.With love and best wishes!

Sincerely yours,Ma Lin Dear Guojun, I heard that you graduated with high honors from Southeast University last month.I know that all your family must be very proud of you, and as your friend, I feel the same.I wish you greater and more brilliant succe in your studies and work in the future.With best wishes.Yours sincerely,Qi Zi Expreions

Warm congratulations on your succe in paing the entrance examination to ….university.Please accept our sincere wishes for your….I extend my best wishes for your succe.Congratulations！All of us feel proud of your remarkable achievements!I am so pleased and happy to hear that….I write to congratulate you upon….I offer you my warmest congratulations on your….We are just as proud as can be of you and send our congratulations.（我们为你感到无限自豪，向你表示祝贺。）I wish you still further succe!

We look forward to bragging about you in the years ahead.（我们希望在未来的岁月中能骄傲地谈起你。）

Please accept our most sincere congratulations and very best wishes for all the good future in the world.Exercise

你的朋友Jason当选为你校学生会主席，请给他写一封祝贺信向他表示祝贺。你的朋友Jane和Bill订婚了，请你写一封祝贺信向Jane 表示祝贺。Sample Dear Jason, I am much delighted to learn that you have been elected the Chairman of our University Students’ Union.This is a special and happy moment for you and I am very proud of your achievement.The Students’ Union plays an eential role in our campus life.Managing such an organization not only poses a great challenge to you, but will also fundamentally enhance your ability comprehensively.I believe this position will be a new beginning, and a chance for you to embrace a fuller life and pave the way for a brilliant future career.Please accept my most sincere congratulations!

Yours,Li Ming Dear Jane, I must send you a line to tell you how glad I am to learn of your engagement to Bill.I have known Bill for many years and friends and I all like him so much.And we believe that he will be a good husband.Please accept my sincere congratulations!Best wishes.Yours ever,Kate Letters of Thanks honest not very long detailed and impreive 1st paragraph: expre your gratitude 2nd: your reasons and detail things 3rd: thanks again

Dear Mr.and Mrs.Stone, My husband Mark and I wish to thank you for a delightful evening August 3.It was very kind of you to extend your hospitality to us and to give us the pleasure of meeting your friends and colleagues.Our best wishes to you.Very truly yours,Karla Anders Dear Mr.Smith, Thank you for your letter of April 3, telling me that your college has accepted me as a… in the 2008 academic year.It goes without saying that I’m delighted, and that I do expect to attend.Within the next few days, I shall be sending you the information you requested about my scholarship and about my dormitory needs.yours,Chris Expreion

I am writing to expre my thanks for...I would like to convey in this letter my heartfelt thanks to you for...（借此信表达我对你最真心的感谢，感谢你......）

Thank you so much for the gift you sent me.It is one of the most wonderful gifts I have ever got.Many thanks for all the good things you have done in helping us to...I would like to take this opportunity to expre my great appreciation for your timely help and aistance.（我将借此机会对你及时的帮助表示深深的感谢。）

On behalf of my whole family, I would like to extend my sincere gratitude for...Nothing will be able to erase our wonderful memories, we will nurture them forever.Thanks again for your kind help.Please accept my thanks, now and always.Your help is very much appreciated by each one of us.My true gratitude is beyond any words description.Exercise 你上个月去英国伦敦的时候住在朋友Tyler家里，写一封感谢信感谢他及他的家人对你的盛情款待，并邀请在Tyler来中国的时候住在你的家里。

Philip Canoff是一位父亲, 上个星期四他的儿子Robert扭伤了脚踝，Mr.Weidner给了他很大的帮助。请你以的Philip Canof身份给Mr.Weidner写一封感谢信，感谢他对Robert的帮助。Sample Dear Tyler，My visit to London was a memorable occasion due to your thoughtful hospitality.You certainly know how to make a guest feel at home.Your delicious meals were a treat, and your arrangement of touring was really to my taste.I hope your travels will soon bring our way and I hope, too, you will stay with us.I am sure you will enjoy yourself.Thanks again for your hospitality.Sincerely yours,Wang Lin Dear Mr.Weidner, I am writing to let you know how much I appreciate your helping my son Robert last Thursday when he sprained his ankle.It meant a great deal to him to have someone extend comfort and care at such a distreing time.Robert’s ankle is healing well, and he should be his normal, active self again in about a week.He joins the rest of my family in thanking you for your kindne.Very truly yours,Philip Canoff Letters of Apologies

1st paragraph: write the thing you should apologize 2nd: explain your reasons 3rd: how to solve the problem Dear Carole, I am very sorry that I mied your phone call yesterday.I shall be at home tomorrow morning.If it is convenient for you, please call me again.Sincerely yours,Lisa Dear Profeor Jackson，I am indeed very sorry that I mied the examination you gave on Moby-Dick last Wednesday.I feel badly sorry about it and want you to know what happened.On my way to cla that day, I had a flat tire, and I had to go with the mechanic when he repaired it.It took me more than one hour to get it done.A copy of the bill is enclosed.I sincerely hope you can accept my apologies and understand my situation.I would appreciate your allowing me to take a makeup examination.I will come to your office during your office hour on Monday to discu this poibility with you.Once again, I’m sorry for any inconvenience caused.Sincerely yours,Alice Expreion

Please accept my sincere apologies.Please accept my sincere apologies for the latene of my birthday greetings.I am sorry I mied your ….I’ve to offer you an apology for not coming to your party.I would like to give you my apology for....I am indeed very sorry for what I said/did, but believe I had no intention to insult you.Let us not put a little misunderstanding between us.Please forgive me for a stupid choice of words.I feel badly sorry about it and want you to know what happened.Please allow me to say sorry again.I sincerely hope you can accept my apologies and understand my situation.Once again, I am sorry for any inconvenience caused.Exercise 你的一位朋友Tom昨天来看望你，你正巧外出，对此你写信表示歉意，并约他明天再过来。

Peter上周向Frank借了本书，本打算下个月还，可是昨天发现书不见了。以Peter的名义写一封道歉信给Frank,表示如果找不到了会还给他一本新书，而且你今后会对自己的物品仔细些的。Sample Dear Tom, I am very sorry that I was out when you called on me yesterday.I should have stayed home and waited for you if I had known you were to come.I wonder whether it is convenient for you to come tomorrow afternoon.I have something important to discu with you.Sincerely yours,Lisa Dear Frank: I am terribly sorry to tell you that I have lost the valuable book you were so kind to lend me last week.I read it everyday and intended to finish it next month.Last night when I came to my room, it was nowhere to be found.I will try to recover it as soon as poible.If I fail to find it, I will get a new book for you.But I am afraid it can never take the place of the old one.Old books are like old friends.Once lost, they can never be replaced.They are connected with cherished aociations which the new ones can never have.And for this irrecoverable lo, I am to blame.I was so carele with my things.This is a warning to me to be more careful in the future.Yours truly,Peter letters of Invitation

Dear Huihui, We are planning a dinner party to celebrate our baby’s birth at Hilton and we want you to come.It’s at 6:00 p.m.next Saturday, January 11, at Hilton Hotel.We do hope you can make it, as we are looking forward with great pleasure to seeing you.Affectionately yours,Lele Dear Jane，I am going to have a dinner party at my house on July 14(Friday)to celebrate my mother’s 60-year-old birthday.It is an important occasion for our family, and as you are a close friend of us, my parents and I do hope you can come and share our joy.The party will start at seven o’clock in the evening.There will be a small musical soiree, at which a band will perform some popular and claical songs at first.At around eight o’clock, we will start our dinner, during which we can talk and laugh together.And then all the friends will take some photos together.I know you have been busy these days, but I do hope you can make it, my family and I am looking forward to the pleasure of your company.Yours affectionately,Gao Hui Expreion You are cordially invited to the dinner party.We should be very pleased if you could honor us with your presence.（如果您能参加，我们将深感荣幸。）Will you do us a favor by joining our party?

It would be an honor to me if you would accept our invitation.I am writing to invite you to....I think it would be a great idea if you could participate in....I wonder if you can come....How would you like to join us in....?

Would you please drop me a line to let me know if you can come to....?（你可以打电话来告诉我你能否来....？）

My family and I would feel much honored if you could come.I really hope you can make it.（我真的希望你能来。）

We would be looking forward to your coming with great pleasure.I would like to meet you there and please let me know your decision soon.Letters of Accepting/Declining an Invitation

Dear Lele, It’s a great honor to receive your invitation.I’ll be very glad to be at the party next Saturday, January 11 at 6:00 p.m.at Hilton Hotel.Affectionately yours,Huihui Dear Gao Hui, I am so sorry that I cannot participate in your mother’s 60-year-old birthday party at 7:00 on Friday, July 14th.Unfortunately I have an engagement that evening.I do appreciate your invitation and wish your mother a very happy birthday.Jane Expreion We are delighted to accept….It is with great pleasure….We look forward with pleasure to joining you We are sincerely happy to join you.Nothing would give us greater pleasure than accepting your kind invitation.（能够接受您的邀请，我们无比高兴。）

Thanks for your invitation and I am delighted to take part in ….I appreciate your invitation to….Thanks again for your invitation.I shall have to say no to your kind invitation….Very unfortunately it will be impoible for me to ….I regret I cannot accept ….Because of ….We find that we cannot… I am very sorry that ….Please accept my sincere regrets for not being able to join….I am very sorry that a previous engagement prevents my acceptance of your kind invitation to dinner on Saturday evening.（非常抱歉，由于我已有其它安排，无法参加您星期六的晚宴。）Exercise 你听说你的朋友Li Ming要到你所在的城市出差，而恰巧届时你将休假，写一封邀请信，邀请他到你家住几天，并邀他一起游览你所在的城市。

Barbara和Trent要在6月14号周六晚7：30在家里举办一个家庭晚宴，想邀请他们的朋友Lucy参加。请以Barbara的名义给Lucy写一封邀请信。肯定复函：写一封肯定回信，接受练习1中的邀请。

否定复函：写一封否定回信，拒绝练习2 中Barbara 的邀请。Sample

Dear Li Ming, I’ve just heard that you are going to visit my city.While you’re here, why don’t you come and stay with my family for a few days or longer? Luckily, I’ll be on holiday when you’re here, so I could show you around.You’ll be greatly surprised at so many changes that have taken place here ever since you visited the city last time.I’m really looking forward to seeing you again.Do write soon and tell me when you can come.Yours,Ma Jinfeng Dear Lucy, Trent and I are planning a dinner party on Saturday, June 14, at 7:30.We’d very much like to have you come.Such a long time has paed since we’ve all been together!Please let us know if you’ll be able to join us.Affectionately,Barbar Dear Ma Jinfeng，I am delighted to accept your invitation.I will be there from 7th to 10th next month and I am looking forward to seeing you and your family.I will be a very exciting and happy tour.Thanks again.Yours,Li Ming Dear Barbara, I am very appreciative of your thinking of us so warmly as to include us among your selected guests for Saturday.Most unfortunately, however, we shall be unable to attend your party due to a previous engagement for the same day.Thanks anyway.Yours,Lucy Letters of Consolation Dear Bob, I’ve just heard that you are in hospital.I think you are very wise to find out once and for all what’s causing your trouble, and get it over.I’m sure that now it won’t be long before you are entirely and completely yourself again.Love,Wang Jian Dear John, I am extremely sorry to hear that your illne, which we had thought was clearing up, has become more serious, and that you had to go into hospital.Let us hope that it will be for only a very short time, and that you will soon be out and about again.Everybody here sends his best wishes to you for a quick recovery.With kind regards.Yours sincerely,Peter Expreion

I am very sorry to hear of….I am awfully sorry to hear that….I am much grieved / deeply distreed to hear….I am shocked to hear….It is with great concern that I hear of your illne.It is with great anxiety that I hear of ….It is with sorrow that I hear of….I cannot tell you how sad I felt when I was told….We are hoping for your quick return to health.My wife and I hope for your early/ rapid recovery.All of us are waiting for your return.I hope you will soon regain your health.Wish you a speedy recovery.I’m sure it won’t be long before you are back to your normal and active self.Exercise

你的一位朋友Li Ming在车祸中受伤，请你去信表示慰问

你的朋友Mrs.Harper的丈夫Mr.Harper, 也是你多年的同事，去世了，写信向她表示慰问。Sample

Dear Li Ming, I am very sorry to learn that you broke your leg in a traffic accident and I am anxious to know how you are now.Everybody here mies you very much and we all hope you will get well soon.If I can be of any help, please don’t hesitate to let me know.Yours,Ma Jinfeng Dear Mrs.Harper, I would like to expre my sorrow at the death of your husband.In the long time it was my privilege to enjoy Mr.Harper’s friendship.I found him a sincere and helpful aociate, with whom it was a pleasure to work.The knowledge that my thoughts are with you at this time will, I hope, be of some comfort to you.Truly yours,Linda Letters of Complaint

Dear Sir or Madam, I am writing to draw your attention to the most undesirable attitude and manner of a particular member of your staff.A week ago, I bought a shirt in the men’s wear department of your supermarket, but when I went back home, it simply shrank after the first time wash.So I hurried back to your After-Sale-Service for help.When I told what had happened to the young man, Mr.Frank Moore, who was on duty at that time, and asked for refund or exchange, he was so rude on that occasion as to interrupt me continually.Later he even said my misuse caused the result and refused to listen to me any longer.I strongly suggest that Mr.Moore be instructed on the proper manner towards customers.I hope you attach importance to this matter, and settle it as soon as poible.Yours,Li Ming Dear Sir or Madam，I am writing to you about a most unhappy experience.Last Tuesday morning, we took a long route bus of your company from Dukou to Lijiang.The bus was scheduled to arrive in Lijiang at 7 o’clock in the evening, but it stopped midway at 4 p.m.for mechanical problems.The driver and the ticket seller could neither solve the problem by themselves nor seek help from others.The place where we stopped was nowhere near a village.Up until 8 o’clock, another bus finally carried us to a shabby rural hotel.We had to pay for our accommodation.The room was too small and the quilt was so dirty.To our surprise, when we just managed to sleep at around 2 a.m., the driver came to wake us up—the bus had been fixed!I suggest that you look into this matter immediately and deal with it quickly and properly.Looking forward to your reply.Yours,Li Ming Expreion

I am writing to make a complaint about....I am most reluctant to complain, but....One annoying aspect of your service is….I have been pleased with your services for years, but now I feel very disappointed.I would like to draw your attention to the problem/fault….I am writing to inform you that I find….unsatisfactory.I wish to expre my diatisfaction/disappointment about….It would be highly appreciated if you could....I trust you will take my complaints seriously and....I hope you will give due attention to this matter.（希望您给这件事情以应有的关注。）

I would like to get this matter settled by the end of this month.I could not be more satisfied if you can kindly....I would appreciate it very much if you could....Exercise 李明是一名大学生，他和另一名学生共用一间寝室。最近他的室友的行为严重打扰了他的生活：客人来访不断，在房间里开舞会......请以李明的名义给住宿管理员（Accommodation Officer）写一封投诉信，要求下个学期更换一个单人房间。

你觉得邮局给你寄来的电话收费单有些问题，打电话询问，可是接电话的人非常粗鲁。请你给邮局的经理写一封投诉信，说明情况并给出整改建议。Sample

Dear Sir or Madam: I am writing to expre my disappointment regarding accommodation.I would prefer to move into a single room next semester, as I find the present sharing arrangement inconvenient.I must explain that the reason for my diatisfaction is my roommate's inconsiderate behavior.For one thing, his friends are constantly visiting him;for another, he regularly holds noisy parties.To crack this hard nut, I hope to draw the attention of the authorities concerned.I am sure you will agree that the only solution for me is to move into a room of my own.Therefore, I would be grateful if you could find a single room for me, preferably not in the same building but as near to the college campus as poible.Yours sincerely,Li Ming Dear Sir or Madam, I am writing to let you know the deplorable attitude of one of your staff member.I received my telephone bill for the previous month from you and thought there were some errors in calculation: I had been overcharged for two overseas calls.However, when I called your Complaints Department, the girl who answered my phone was very rude.For one thing she interrupted me continually, for another she even said that the fault was my own.Needle to say, such a way of dealing with customers is unacceptable.I would like to suggest that the girl in question should be disciplined, and instructed on the proper way to deal with clients.And I hope she can make formal apology to me.An early response will be appreciated.Sincerely yours,Donna Letters of Recommendation

Dear Mi Lee, Having heard that your father is looking about for a governe to teach your little brother, I herewith recommend my friend Mi Ann Donald for the position.She has just finished her course in a normal school, and will take education as her life work.She is an advocate of the new method of teaching, which is now popular in most schools here.Please ask your father to employ her in your family.I am sure she will do a great deal of good to your little brother.I shall be very glad to give you more particular about her, if required.Yours affectionately,Jasmine Dear Prof.White, I take pleasure in recommending to you my student, Mi Lin Pei, to study in your university.She wishes to continue her graduate studies in busine and foreign trade in your department.Mi Lin is and English major student.I have been teaching her since she entered our department.She is one of my very best students.She is always hardworking, helpful, kind and considerate to her clamates and friends.According to her excellent study and consistently serious attitude I have every reason to believe that she will also succeed in her advanced studies.I should be very grateful if you would consider my recommendation.Do not hesitate to contact me for any other information about her.With best regards.Prof.Lin Peng

Chairman of English Department Expreion

I herewith recommend my friend......for the position.I take pleasure in recommending to you my student......to study in your university.I am writing to you to recommend......for this post.I write this letter to recommend my secretary Ruth Evans to work in your publishing house.Therefore, I do not hesitate to recommend him as an ideal candidate for the post you advertised.I am sure you will make a wise decision in hiring him.I should be very grateful if you would consider my recommendation.I can recommend her without reserve.（我极力推荐她。）

I can give her a wholehearted recommendation.（我真诚地推荐她。）If you need further information, please feel free to contact me.Exercise 你的朋友周博申请一份与外国青少年打交道的工作，请你为他写一封推荐信，介绍他的学习和工作经历并阐明推荐他的原因。

Bill的秘书Ruth Evans工作努力而且细致周到，她渴望进入出版界，请你以Bill的身份给他出版社的朋友Helen写一封推荐信，推荐Ruth去出版社工作。

Sample

Dear Sir or Madam: I am writing to you to recommend one of my best friends, Zhou Bo, for this post.Mr.Zhou has excellent communication ability.When he was in university, with his outstanding leadership and cheerful personality, he was elected chairperson of the Student Union of Fudan University several times.Busy as he was, he completed his major, teenage psychology, with an outstanding school record.He has experience of working with teenagers, and he enjoys his work.Upon graduation he was aigned to be a teacher in Fudan Middle School.His character and knowledge have won him great popularity among his students.And what’s more, he speaks good English.All his traits enable him to be the best candidate for this post.Therefore, I do not hesitate to recommend him as an ideal candidate for the post.I am sure you will make a wise decision in hiring him.Yours sincerely,Lin Peng Dear Helen，I write this letter to recommend my secretary Ruth Evans to work in your publishing house.She is eager to get into publishing, and I know she would be very valuable to you.She has been very patient with our rather monotonous busine here, and I just don’t have it in my heart to hold back such an intelligent and energetic young lady.I can recommend her without reserve.Yours cordially,Bill Letters of Certification

To Whom It May Concern，This is to certify that Mr.Zhang ,male born on July 1st , 1980 has been working in ABC company for two years.He started his job as a Merchandising Aistant with the salary of RMB 2000 per month working from 9:00 a.m.to 6:00 p.m.He has performed his arduous tasks with seriousne and a sense of responsibility.He was promoted to be an administrator with an appropriate raise.If any information is required, please do feel free to contact us.Yours, sincerely,Zheng Min

Director of Human Source Department To Whom It May Concern, This is to certify that the patient, Mr.Tomas, male, aged 41, was admitted into our hospital on June 9, 2000, suffering from acute appendicitis.After an immediate operation and ten days of treatment, he has completely recovered and will be discharged on June 19, 2000.It is suggested that he rest for one week at home before resuming his work.Yours,Jack Hopkins

Surgeon-in-charge Expreion

It is hereby certificated that… This is to certify that ….This is to confirm that……

If there is any information regarding this gentleman, please do no hesitate to let me know.If you require any further information about Mi Sun, please feel free to contact us.Exercise

Peter Johnson先生在2005年12月30号在HSBC银行开有一证券账户（a security account）,该账户现有余额合美元889966.00元，请你以HSBC董事长Jonathon McDonald的身份写一封证明信。

孙苗从2002年7月到2003年7月在英语系作英语教师，工资为每月2000元。她的工作包括准备教材，设计课程，教学、准备考试题以及批阅试卷等。她工作热情努力，能够出色完成教学任务。请你以外语系主任江涛的名义写一封证明信，证明以上信息。Sample Dear Sir/Madam, This is to confirm that Mr.Peter Johnson has maintained a security account with us since 30th December 2005.The account as of this date shows a balance of US$ 889966.00.Sincerely yours

Jonathon McDonald

Director of the Board To Whom It May Concern, This is to confirm that, from July 2002 to July 2003 Mi Sun was employed by us as a full time English teacher with a monthly salary of RMB 2,000(plus bonus).Her duties include: preparing teaching materials, designing leon plans for courses, teaching students with the systematic leon plans, and preparing and marking test papers.With her high degree of competency and enthusiasm, she completed every teaching task effectively and excellently.If you require any further information about Mi Sun, please feel free to contact us.Yours, sincerely,Jiang Tao

Director of English Department